Getting Started: PWA Installation, App Preferences & Plan Upgrades

1. Why Install as a Progressive Web App (PWA)?

Modern web browsers are fantastic for browsing, but keeping critical productivity tools trapped inside a sea of 50 open browser tabs leads to distraction, missed deadlines, and accidental tab closures.

DoneIsGood is engineered from the ground up as an installable Progressive Web App (PWA). Installing it delivers several key advantages:

• Independent App Window: Runs in its own dedicated, borderless window with zero browser address bars or navigation clutter.
• Instant Dock & Home Screen Launch: Launch DoneIsGood just like any native app from your iOS home screen, Android app drawer, Windows Taskbar, or macOS Dock.
• Full Offline Resilience: The built-in Service Worker caches core application assets and your profile data locally. You can review and manage your matrices even when disconnected from Wi-Fi or on airplane mode.
• OS-Level Device Push Notifications: Receive background task reminders, overdue alerts, and evening habit nudges directly on your device lock screen and notification shade—even when the app window is closed.
• Zero App Store Lag: You never need to wait for App Store or Google Play approval cycles; updates and new features deploy instantly in the background every time you open the app.

flowchart LR
    Web["🌐 DoneIsGood Web URL
(Safari, Chrome, Edge)"] --> Install["📲 Install PWA Action
('Add to Home Screen' / 'Install')"]
    Install --> Standalone["💻 Standalone App Shell
• Dock / Home Screen Icon
• Fullscreen Borderless Window
• Keyboard Shortcuts"]
    Standalone --> Features["⚡ PWA Capabilities
• Offline Cache & Sync
• OS Lock Screen Push Alerts
• Instant Background Updates"]

    style Web fill:#eef2ff,stroke:#6366f1,stroke-width:2px,color:#1e1b4b
    style Install fill:#f0fdf4,stroke:#22c55e,stroke-width:2px,color:#14532d
    style Standalone fill:#f8fafc,stroke:#3b82f6,stroke-width:2px,color:#1e3a8a
    style Features fill:#faf5ff,stroke:#a855f7,stroke-width:2px,color:#581c87

2. Step-by-Step PWA Installation Guide

Follow the platform-specific instructions below to install DoneIsGood on your devices.

Mobile Devices

📱 iOS (Apple Safari on iPhone & iPad)

Apple requires web apps to be installed through Safari to gain full PWA and notification capabilities.

1. Open Apple Safari on your iPhone or iPad and navigate to your DoneIsGood URL.
2. Tap the Share button in the bottom navigation bar (the square icon with an upward-pointing arrow).
3. In the share sheet, scroll down and tap Add to Home Screen (look for the square icon with a + symbol).
4. Verify the app title (DoneIsGood) and tap Add in the top-right corner.
5. The DoneIsGood icon will appear on your Home Screen. Tap it to launch the app in full-screen standalone mode.

🤖 Android (Google Chrome)

Android provides first-class support for Web APK installation with seamless app drawer integration.

1. Open Google Chrome on your Android device and navigate to your DoneIsGood URL.
2. An automatic install banner may slide up from the bottom of your screen. If so, simply tap Install.
3. If no banner appears, tap the three-dot menu (⋮) in the top-right corner of Chrome.
4. Select Install app (or Add to Home screen).
5. Confirm by tapping Install in the system dialogue.
6. The app is now added to your home screen and Android App Drawer. It operates with a native splash screen and offline storage.

🤖 Android (Samsung Internet on Galaxy Devices)

If you use the Samsung Internet browser:

1. Open Samsung Internet on your device and navigate to DoneIsGood (doneisgood.com).
2. Look for the Install icon in the top address bar (a down arrow inside a square), or tap the Tools menu (☰ in the bottom-right corner) and choose Add page to → Home screen (or Install app).
3. Confirm by tapping Install (or Add).

Desktop Computers

🪟 Windows (Microsoft Edge & Google Chrome)

Via Microsoft Edge:

1. Open Microsoft Edge and navigate to your DoneIsGood URL.
2. Look at the right side of the URL address bar: click the App available icon (three small squares and a plus sign).
3. Alternatively, click the three dots (...) in Edge's top-right corner → Apps → Install DoneIsGood.
4. In the installation prompt, click Install.
5. When prompted by Windows, choose whether you want to pin DoneIsGood to your Taskbar, Start menu, or Desktop.

Via Google Chrome on Windows:

1. Open Google Chrome and navigate to your DoneIsGood URL.
2. Click the Install icon in the right side of the address bar (a computer monitor with a down arrow).
3. If the icon isn't visible, click the three dots (⋮) in Chrome's top-right corner → Save and share → Install DoneIsGood...
4. Click Install. The app will launch in its own dedicated window and pin to your Taskbar.

🍏 Mac (Google Chrome & Apple Safari)

Via Google Chrome on macOS:

1. Open Google Chrome on macOS and navigate to DoneIsGood.
2. In the right side of the URL omnibox, click the Install icon (computer monitor with a down arrow).
3. Alternatively, click the Chrome menu (⋮) → Save and share → Install DoneIsGood...
4. Click Install. DoneIsGood will be added to your Mac's ~/Applications/Chrome Apps folder and will automatically dock in your macOS Dock.

Via Apple Safari on macOS (macOS Sonoma 14 or later):

macOS Sonoma introduced native desktop Web App capabilities directly within Safari:

1. Open Safari and navigate to DoneIsGood.
2. In the top macOS menu bar, click File → Add to Dock...
3. Choose the app name and verify the icon, then click Add.
4. DoneIsGood now exists as a dedicated Mac application in your Dock and Launchpad, with independent application switching (Cmd + Tab), isolated window management, and native macOS badge support.

Installation Quick Reference

3. Navigating the Settings Area: Why Choose One Setting Over Another

Access your preferences at any time:

• On Desktop: Click your profile name or the Settings (gear) icon at the bottom of the left sidebar.
• On Mobile: Tap Menu in the bottom navigation bar, then tap your profile name or gear icon at the bottom of the slide-out menu drawer.

(Note: DoneIsGood displays an initial badge circle with the first letter of your screen name rather than custom image avatars).

The Profile & Account modal brings together personal configuration, workspace behaviors, themes, and integrations.

Here is a comprehensive breakdown of the available settings tabs and the rationale for each option:

flowchart TD
    Modal["⚙️ Profile & Account Settings Modal"]
    Modal --> T1["👤 Profile: Timezone, AI, Tasks & Time Logging"]
    Modal --> T2["🎨 Theme: Independent Desktop & Mobile Modes"]
    Modal --> T3["🔔 Alerts: Channels, Times & Digest"]
    Modal --> T4["🔄 Sync: Google & Microsoft Calendars/Tasks, AI Agents (MCP)"]
    Modal --> T5["🛡️ Account: Data Export, Tiers & Token Redemption"]

    style Modal fill:#f8fafc,stroke:#475569,stroke-width:2px,color:#0f172a
    style T1 fill:#eef2ff,stroke:#6366f1,stroke-width:1.5px,color:#1e1b4b
    style T2 fill:#fef3c7,stroke:#f59e0b,stroke-width:1.5px,color:#78350f
    style T3 fill:#fee2e2,stroke:#ef4444,stroke-width:1.5px,color:#7f1d1d
    style T4 fill:#f0fdf4,stroke:#22c55e,stroke-width:1.5px,color:#14532d
    style T5 fill:#faf5ff,stroke:#a855f7,stroke-width:1.5px,color:#581c87

1. Profile Settings

• Screen Name:
  • What it is: Your human-readable display name.
  • Why it matters: This name appears in audit logs, task history trails, and on cards when collaborating in shared Project matrices so teammates know who created, updated, or finished a task.
• Primary Timezone:
  • Why you should set it carefully: DoneIsGood uses your primary timezone to calculate midnight habit streak rollovers, scheduled task deadlines, morning email reminders, and AI schedule budgeting.
  • Why choose your actual timezone over UTC: If your timezone is misconfigured, your daily habit checks may record under the previous or next day, and notifications might arrive during sleep hours.
• AI Assistant Preferences:
  • Analyze tasks when I add them (Toggle):
    • Why enable: When you create a task, the built-in Gemini AI immediately evaluates its title, recommending clarity improvements, sub-step breakdowns, and appropriate Eisenhower quadrant tags. Ideal for structured planners.
    • Why disable: If you prefer rapid, ultra-fast task braindumping without suggestion modals interrupting your typing flow.
  • Enable voice input for tasks (Toggle):
    • Why enable: Allows you to dictate tasks and checklists using natural conversational speech. Especially useful on mobile PWAs when on the move.
• Task Preferences:
  • Hide future recurring tasks (1–30 days out):
    • Why enable (Recommended, default 3 days): The Eisenhower Matrix is designed to highlight urgent and important work. If you have 20 recurring tasks, cluttering your board with items that aren't due for two weeks can make you feel overwhelmed and panicked. Enabling this keeps your board clean until tasks are actually due.
    • Why disable: If you want every future recurring task visible on your board for long-range planning.
• Time Tracking Preferences:
  • Auto-log time on completion (Toggle):
    • Why enable: Traditional timesheets fail because having to manually start and stop stopwatch timers is annoying and easy to forget. When enabled, ticking off a task or checklist step automatically logs the time for you.
    • Why disable: If you only work on fixed projects or prefer entering your hours by hand.
  • Checklist Step Interval (6m, 15m, 30m, 45m, 60m): The default duration credited per checklist step (e.g. 15 minutes).
  • Task Card Default Interval (15m to 2h): The default duration credited when finishing a whole task card that lacks a scheduled duration.
• Habits Coach Email Settings:
  • Daily Habits Email (Toggle): Receive an early-morning briefing of today's habits and priorities.
  • Email Time (5:00 AM – 10:00 AM): Adjust to match your morning wake-up routine.
  • Coaching Style ("Tough Love" vs. "Encouraging"): Choose Tough Love for no-nonsense accountability that calls out missed streaks, or Encouraging for positive psychological reinforcement.

2. Theme & Appearance Settings

DoneIsGood provides independent theme selectors for Desktop and Mobile:

• Desktop Theme: Light, Dark, or System.
• Mobile Theme: Light, Dark, or System.

Why configure desktop and mobile independently?

• Eye Strain vs. Outdoor Glare: On a large desktop monitor during evening deep work, a rich dark interface minimizes eye fatigue. However, on a mobile phone outdoors in bright sunlight, a high-contrast Light mode or automatic System mode is significantly easier to read.
• OLED Battery Savings: Setting your mobile device to Dark mode maximizes battery life on OLED screens, even if you prefer a crisp Light theme on your office desktop monitor.

3. Alerts & Notifications Settings

The Alerts tab allows you to configure scheduled task reminders, overdue task sweeps, daily habit check-ins, and your automatic Saturday Weekly Digest across three delivery channels:

1. In-App Bell Badge: Visual badges and dropdown alerts in the top app header.
2. Device Push: OS-level banners delivered to your phone lock screen or desktop notification center.
3. Email Alerts: Direct emails sent to your registered address with quick-action links.

4. Sync & External Integrations

• Google & Microsoft Calendar and Task Sync:
  • Connect your Google account or personal Microsoft account to achieve 2-way synchronization.
  • Scheduled tasks can automatically create calendar appointments in Google Calendar or Microsoft Outlook Calendar.
  • Task lists synchronize 2-way with Google Tasks or Microsoft To Do (one active task provider at a time), keeping subtask steps and priority tags aligned.
  • For full setup instructions, see Connecting Google & Microsoft Calendars and Tasks.
• Model Context Protocol (MCP) & Personal AI Agents:
  • Generate secure Personal Access Tokens to connect external AI assistants (such as Claude Desktop, Cursor, Google Gemini, or ChatGPT) directly to your DoneIsGood tasks and habits.
  • Fine-tune read/write permissions per matrix and activate an Emergency Pause switch whenever you want to restrict external AI write actions.

5. Account & Security Settings

• Email Verification: Check verification status and resend verification emails for password-based accounts.
• Download All My Data (GDPR): Instantly export your entire account history—matrices, tasks, steps, notes, habits, time logs, and contacts—in an open JSON format for backup or portability.
• Account Deletion: Permanently wipe your user data and authentication credentials in compliance with data privacy regulations.

4. Upgrading Your Plan: Free, Pro & Project

DoneIsGood offers multiple tiers tailored to individual makers, power professionals, and collaborative teams:

• Free Tier: Includes core Eisenhower prioritization (our principal method), Kanban & MoSCoW layouts, habit tracking, timer logging, and up to 3 personal collections.
• Pro Tier: Unlocks unlimited Gemini AI coaching, full cross-collection search, external AI integration via Model Context Protocol (MCP), up to 20 collections, 500 CRM contacts, and automated timesheet logging.
• Project & Enterprise Tiers: Introduces multi-tenant organizational containers (Corps), delegated project administration, team collections with role-based permissions (Owner, Admin, Member, Viewer), pooled organizational licensing, and compliance audit logging.

flowchart LR
    Free["🌱 Free Plan
3 Collections • Eisenhower • Habits"] 
    Free -->|Redeem Code or Invitation| Pro["🚀 Pro Plan
20 Collections • Unlimited AI • MCP • Time Logging"]
    Pro -->|Join Corp Workspace| Project["🏢 Project / Enterprise
Team Sharing • Pooled Licensing • Audit Trails"]

    style Free fill:#f8fafc,stroke:#94a3b8,stroke-width:1.5px,color:#334155
    style Pro fill:#f0fdf4,stroke:#22c55e,stroke-width:2px,color:#14532d
    style Project fill:#eef2ff,stroke:#6366f1,stroke-width:2px,color:#1e1b4b

Upgrading via Invitation Link or Workspace Token

You can upgrade your account tier today using two supported methods:

1. Joining via an Invitation Link:
   If your manager, agency lead, or company administrator has set up a Project or Enterprise Corp, they can send you a secure email invitation link. When you click the invitation and accept membership, your account is immediately bound to the corporate organization container. You automatically inherit the organization's Project or Enterprise tier as your effective tier, gaining access to expanded collection quotas and shared workspaces without purchasing an individual license.
2. Redeeming an Upgrade Token or Promo Code:
   If you have received a promotional token, workshop code, or direct subscription license key:
   • Open the Profile & Account modal (at the bottom of the left sidebar on desktop, or Menu → gear icon on mobile).
   • Navigate to the Account tab.
   • Scroll down to the Redeem Upgrade Code section.
   • Enter your license token or promotion code into the text field and click Redeem Code.
   • Your account will validate the key with Firestore and instantly upgrade your tier (Pro or Project) with immediate quota expansion.

5. Next Steps & Recommended Reading

Now that your PWA is installed and your profile settings are dialed in, explore the core methodologies that make DoneIsGood powerful:

• Introduction to DoneIsGood: Tasks, Collections & Workflows: Start here for the big picture: how tasks live inside collections, how team sharing works, and how to choose between the Eisenhower Matrix, Kanban boards, and MoSCoW matrices.
• How to Use the Eisenhower Matrix to Multiply Productivity: Master our principal method: the 4-quadrant system that prioritizes high-impact deep work over urgent busywork.
• Using DoneIsGood with Your Favourite Productivity Method: Explore how the Eisenhower Matrix, Eat the Frog, GTD, Kanban, MoSCoW, Time Blocking, and Pomodoro map onto your collections.
• Setting & Mastering Notifications: Alerts, Device Pushes & Weekly Digest: Configure lock screen pushes, email alerts, and the Saturday review digest.
• Creating Meaningful, Actionable Tasks That Actually Get Done: Learn how to decompose complex projects with AI sub-steps.
• Building High-Stakes Habits with the AI Coaching System: Create daily habit routines and maintain unbroken streaks.
• Corp & Project Admin: Organization Governance & Multi-Tier Workspaces: Administer team permissions, license pools, and project containers.